If you were to double click on the ReadMeFirst_IMPORTANT.pdf document you would find that this document contains the same information as the one you are currently reading, this document is also available from the software’s help menu. If this popup window does not appear then navigate to your CD/DVD drive by whatever means you are able, or call K Lore for support.

Once the popup window is displayed click on setup1.bat. Click next or Ok or tick any boxes that appear. If you are upgrading from an earlier version then this step will complete very quickly. After setup1.bat has completed repeat the same process with setup2.bat and setup3.bat.

A “FCL Centre Management System” program shortcut will appear on your computer desk top as well as under Start | All Programs | K Lore. Use either of these shortcuts to run the software.

The first time you run the software you will get a “Splash Screen”:-

Then a message will appear saying that the software you are running is not licensed (or a slightly different message if you are not connected to the internet):-

Click the OK button and the following message will appear:

Once you click OK the following screen will appear:-

You will have received separate instructions from K Lore with the licence information to enter into this screen.

Option	Description
Last Licence Ref	Read only field. When you first start the software this value will be blank. Each time you successfully use the software this value will be updated automatically. This value is used to uniquely identify the PC on which you are running the software preventing your licence being used on more than one PC at a time.
Licence ID	You should have received separate instructions from K Lore about what information to enter into this field.
FCLUserID	You should have received separate instructions from K Lore about what information to enter into this field.
Password	You should have received separate instructions from K Lore about what information to enter into this field.
Homework Record Bottom	The information that appears here needs to be edited to update it with your contact details. If you want to add multiple lines then create a new line by adding <BR>.
Show Days	Shows or hides days on the setting screen and homework record sheet.
Show Comments	Shows or hides comments on the setting screen and homework record sheet.
User Name	Optional user name – Will be sent over the internet to where licences are checked. If you do have some problems finding your records will be easier if you fill this in.
Email Address	Optional email address – Will be sent over the internet to where licences are checked. If you do have some problems finding your records will be easier if you fill this in.

When the correct information is entered click the OK button. Now close down the software and re-run it. Assuming you are now connected to the internet and the information on your computer and on the K Lore website is correct the software should now run and display the setting screen:

You will now need to set up your centres (and associated sessions), and then your students before you can start setting.

2 Setting up Centres

When the software first starts click on centres button to display the “Centres” screen:-

This screen is password protected. This is because the centre and session information that you set up on this screen cannot be deleted. The password protection is there to prevent you from starting the software for the first time and thinking that you can come to this screen and experiment. Deleting a centre would be a complex task and should in practice never be possible; this is because the moment a student session has been recorded at a centre the centre cannot be deleted because historical student information exists that relies on a session being present. To create your centres and sessions first click on the Centre or Current Centre areas of the screen as shown:-

You will be prompted for a password. Enter the word change and press enter.

The screen will update showing you an Add a Centre button:-

Click the Add a centre button and you will get:-

Enter your centre name and tick the Current Centre box to indicate that this is a “Live” centre then press enter. E.g:

The Add a session button is now enabled. Now click this button and the screen will update similar to:-

Complete the session description day and tick the current session box then press enter. The screen will update and look similar to this screen:

Continue adding centre and sessions as required until you have finished e.g.

Note it is possible to hide and display the information displayed on this screen by clicking on the – or + on the left of the screen e.g.

Now if you click on the Setting button on the left hand side the setting screen will be displayed with the sessions that you have defined for the next seven days:

You might need to experiment with the descriptions that you gave your sessions on the centres screen to get the session descriptions on this setting screen to be easily readable.

You have now set up your centres and sessions and are ready to move onto setting up your students.

3 Setting Up Students

Click on the “Students” button on the left hand side to display the students tab:-

Use Add Student, Update Student, and Delete Student buttons on the left to maintain student records. A summary of the student records are displayed on this screen.

4 Add Student

Clicking the Add Student button on the students tab will display:-

First Name and Last Name are required fields on this screen. If you do not enter a First and Last Name you will get the error message:

If you click OK you will be able to enter the missing information, if you click cancel the add student screen will close without creating a new student.

Complete the rest of the fields on this screen as required. When you initially tick the Maths Student or English Student box a new screen will be displayed:-

4.1 New Maths Enrolment

Ticking the Maths Student box on the Student screen displays the New Maths Enrolment screen:

Complete the fields on this screen as required.

A students planned attendance is automatically flagged as current. If this current flag is unticked they will not be listed as attending this session when work is set in the future.

A student’s planned attendance can be ticked to allow auto setting. Allowing auto setting is ticked automatically.

Additional attendances can be added or all removed by clicking on the following buttons:

Button	Keyboard	Operation
		Insert row above the current row
	Delete	Delete current row
		Clear all the rows
	Return	If on the last row and the row is not empty then add a new row. If on any row before the last row then drop down a row.

Once this screen is completed and OK is clicked a Maths Enrolment Tab is added behind the Students details tab e.g.

When the Maths Enrolment tab is selected the details displayed are the same as those seen on the Enrolment Creation screen:-

4.2 New English Enrolment

The information recorded about English and maths enrolment is the same, see section 4.1 New Maths Enrolment.

5 Update Student

The Student update screens look very similar to the Add screens and can be used in a similar manner.

6 Delete Student

It is currently not possible to delete a student once they have work set for them on a particular session. It is possible to use the delete student option to effectively hide a student from the setting area of the software and “flag a student for future deletion”.

7 Setting

The setting screen is displayed automatically when the software first starts:

The sessions that will occur over the next seven days from today’s date are displayed on the left side of the screen.

The students attending the selected session (highlighted in blue on the left) are displayed on the right.

If you choose to change the date displayed against “Show Sessions From Date” you can display historic sessions or sessions into the future.

A variety of useful information can be recorded on this screen:-

You can add notes in “Selected Session Notes”, if you do this the Note column will be ticked:

It is possible to record a setting state against individual student attendances or against a particular session e.g.

Possible values are:-

Setting State Value	Description
Not Set	No setting information entered for the student.
Set	Setting information entered for the student, using the “Manual Set For Student”.
Holiday	Student did not attend due to holiday. Session not run because of own holiday.
Cancelled	Cancelled session or attendance.
Auto Set	The student has been auto set. You could print a homework record sheet for an auto set student or you might want to manually review what was auto set.
Partial Auto Set	Auto setting was attempted but did not completely set for the student as planned. This will happen when a student gets to the end of a module and auto set facility cannot figure out which is the next worksheet to set.

It is possible to record an attendance state against each student:-

Printed

It is possible to record whether you have printed a particular student’s homework record sheet:

This field is ticked automatically for you when you print a homework record sheet (see sections 7.1 Manual Set for Student 7.3
Print All). You can also untick and tick the Printed field if you wish.

7.1 Manual Set for Student

Clicking the “Manual Set for Students” button on the setting screens allows a user to manually set a individual student’s work for a particular session.

Clicking the button displays the manual setting screen:-

7.1.1 This Session Attendance

You can record the information that you want to appear on a student’s homework record sheet in the session attendance section of the setting screen:-

This Session Attendance

Rows in this grid can be added and deleted using the following keys and button:

Homework Record Sheet :-

Button	Keyboard	Operation
		Insert row above the current row
	Delete	Delete current row