If you were to double click on the ReadMeFirst_IMPORTANT.pdf document you would find that this document contains the same information as the one you are currently reading, this document is also available from the software’s help menu. If this popup window does not appear then navigate to your CD/DVD drive by whatever means you are able, or call K Lore for support.

Once the popup window is displayed click on setup1.bat. Click next or Ok or tick any boxes that appear. If you are upgrading from an earlier version then this step will complete very quickly. After setup1.bat has completed repeat the same process with setup2.bat and setup3.bat.

A “FCL Centre Management System” program shortcut will appear on your computer desk top as well as under Start | All Programs | K Lore. Use either of these shortcuts to run the software.

The first time you run the software you will get a “Splash Screen”:-

Then a message will appear saying that the software you are running is not licensed (or a slightly different message if you are not connected to the internet):-

Click the OK button and the following message will appear:

Once you click OK the following screen will appear:-

You will have received separate instructions from K Lore with the licence information to enter into this screen.

Option	Description
Last Licence Ref	Read only field. When you first start the software this value will be blank. Each time you successfully use the software this value will be updated automatically. This value is used to uniquely identify the PC on which you are running the software preventing your licence being used on more than one PC at a time.
Licence ID	You should have received separate instructions from K Lore about what information to enter into this field.
FCLUserID	You should have received separate instructions from K Lore about what information to enter into this field.
Password	You should have received separate instructions from K Lore about what information to enter into this field.
Homework Record Bottom	The information that appears here needs to be edited to update it with your contact details. If you want to add multiple lines then create a new line by adding <BR>.
Show Days	Shows or hides days on the setting screen and homework record sheet.
Show Comments	Shows or hides comments on the setting screen and homework record sheet.
User Name	Optional user name – Will be sent over the internet to where licences are checked. If you do have some problems finding your records will be easier if you fill this in.
Email Address	Optional email address – Will be sent over the internet to where licences are checked. If you do have some problems finding your records will be easier if you fill this in.

When the correct information is entered click the OK button. Now close down the software and re-run it. Assuming you are now connected to the internet and the information on your computer and on the K Lore website is correct the software should now run and display the setting screen:

You will now need to set up your centres (and associated sessions), and then your students before you can start setting.

2 Setting up Centres

When the software first starts click on centres button to display the “Centres” screen:-

This screen is password protected. This is because the centre and session information that you set up on this screen cannot be deleted. The password protection is there to prevent you from starting the software for the first time and thinking that you can come to this screen and experiment. Deleting a centre would be a complex task and should in practice never be possible; this is because the moment a student session has been recorded at a centre the centre cannot be deleted because historical student information exists that relies on a session being present. To create your centres and sessions first click on the Centre or Current Centre areas of the screen as shown:-

You will be prompted for a password. Enter the word change and press enter.

The screen will update showing you an Add a Centre button:-

Click the Add a centre button and you will get:-

Enter your centre name and tick the Current Centre box to indicate that this is a “Live” centre then press enter. E.g:

The Add a session button is now enabled. Now click this button and the screen will update similar to:-

Complete the session description day and tick the current session box then press enter. The screen will update and look similar to this screen:

Continue adding centre and sessions as required until you have finished e.g.

Note it is possible to hide and display the information displayed on this screen by clicking on the – or + on the left of the screen e.g.

Now if you click on the Setting button on the left hand side the setting screen will be displayed with the sessions that you have defined for the next seven days:

You might need to experiment with the descriptions that you gave your sessions on the centres screen to get the session descriptions on this setting screen to be easily readable.

You have now set up your centres and sessions and are ready to move onto setting up your students.

3 Setting Up Students

Click on the “Students” button on the left hand side to display the students tab:-

Use Add Student, Update Student, and Delete Student buttons on the left to maintain student records. A summary of the student records are displayed on this screen.

4 Add Student

Clicking the Add Student button on the students tab will display:-

First Name and Last Name are required fields on this screen. If you do not enter a First and Last Name you will get the error message:

If you click OK you will be able to enter the missing information, if you click cancel the add student screen will close without creating a new student.

Complete the rest of the fields on this screen as required. When you initially tick the Maths Student or English Student box a new screen will be displayed:-

4.1 New Maths Enrolment

Ticking the Maths Student box on the Student screen displays the New Maths Enrolment screen:

Complete the fields on this screen as required.

A students planned attendance is automatically flagged as current. If this current flag is unticked they will not be listed as attending this session when work is set in the future.

A student’s planned attendance can be ticked to allow auto setting. Allowing auto setting is ticked automatically.

Additional attendances can be added or all removed by clicking on the following buttons:

Button	Keyboard	Operation
		Insert row above the current row
	Delete	Delete current row
		Clear all the rows
	Return	If on the last row and the row is not empty then add a new row. If on any row before the last row then drop down a row.

Once this screen is completed and OK is clicked a Maths Enrolment Tab is added behind the Students details tab e.g.

When the Maths Enrolment tab is selected the details displayed are the same as those seen on the Enrolment Creation screen:-

4.2 New English Enrolment

The information recorded about English and maths enrolment is the same, see section 4.1 New Maths Enrolment.

5 Update Student

The Student update screens look very similar to the Add screens and can be used in a similar manner.

6 Delete Student

It is currently not possible to delete a student once they have work set for them on a particular session. It is possible to use the delete student option to effectively hide a student from the setting area of the software and “flag a student for future deletion”.

7 Setting

The setting screen is displayed automatically when the software first starts:

The sessions that will occur over the next seven days from today’s date are displayed on the left side of the screen.

The students attending the selected session (highlighted in blue on the left) are displayed on the right.

If you choose to change the date displayed against “Show Sessions From Date” you can display historic sessions or sessions into the future.

A variety of useful information can be recorded on this screen:-

You can add notes in “Selected Session Notes”, if you do this the Note column will be ticked:

It is possible to record a setting state against individual student attendances or against a particular session e.g.

Possible values are:-

Setting State Value	Description
Not Set	No setting information entered for the student.
Set	Setting information entered for the student, using the “Manual Set For Student”.
Holiday	Student did not attend due to holiday. Session not run because of own holiday.
Cancelled	Cancelled session or attendance.
Auto Set	The student has been auto set. You could print a homework record sheet for an auto set student or you might want to manually review what was auto set.
Partial Auto Set	Auto setting was attempted but did not completely set for the student as planned. This will happen when a student gets to the end of a module and auto set facility cannot figure out which is the next worksheet to set.

It is possible to record an attendance state against each student:-

Printed

It is possible to record whether you have printed a particular student’s homework record sheet:

This field is ticked automatically for you when you print a homework record sheet (see sections 7.1 Manual Set for Student 7.3
Print All). You can also untick and tick the Printed field if you wish.

7.1 Manual Set for Student

Clicking the “Manual Set for Students” button on the setting screens allows a user to manually set a individual student’s work for a particular session.

Clicking the button displays the manual setting screen:-

7.1.1 This Session Attendance

You can record the information that you want to appear on a student’s homework record sheet in the session attendance section of the setting screen:-

This Session Attendance

Rows in this grid can be added and deleted using the following keys and button:

Homework Record Sheet :-

Button	Keyboard	Operation
		Insert row above the current row
	Delete	Delete current row
		Clear all the rows
	Return	If on the last row and the row is not empty then add a new row. If on any row before the last row then drop down a row.
	Esc	Hide the Module / From / To pop up window

Text input can be moved around the grid using the left right and up and down arrows and the tab keys (tab forward and shift tab to go backwards).

Editing Module From and To

When editing the Module, From and To fields a push button will appear where text entry can take place.

Clicking the button or entering text will cause a selection window to popup.

Module / From / To Pop Up Selection Window

Selections can be adjusted by changing the text after “Type to search:” or using the scroll bar on the right or the up and down keys.

A selection is made by clicking a row or pressing enter.

The popup window can be is cleared by pressing Esc.

7.1.2 Previous Sessions

Within the previous sessions sections of the setting screen it is possible look back over what has been set during the previous weeks. The number of previous weeks to look back can be adjusted by changing the “Previous Weeks:” value:

If required a user can record:

The number of mistakes made.
Whether a student was happy J, ok K, or needing more practise L.
Time spent

Note

The actual day that a piece of work was set for can be displayed, see section 7.1.6
The comment field can be hidden if this is not required see 7.1.5.

7.1.3 Autosetting

Autosetting can be enabled or disabled for individual students. If auto setting is enabled then the “Autosetting Parameters:” can be completed:

The autosetting parameters can be completed using the following buttons and keys:-

Button	Keyboard	Operation
		Insert row above the current row
	Delete	Delete current row
		Clear all the rows
	Return	If on the last row and the row is not empty then add a new row. If on any row before the last row then drop down a row.

Enter the module you want to set (press ESC to close the pop up module picker if necessary). Enter the sheets per day you want to set for the module. Enter the number of days that you want to set the module for, this should be set to one for the first row which will be your class day. Tick whether the row you entered represents a class day. You could setup multiple modules for a class day. You could then setup the second row to say that worksheets should be set for a module at a rate of two sheets per day for five days, and that these are not class days.

An individual student can be set by clicking the “Do Autoset” button.

If auto setting is enabled then the software will attempt to auto set the student, and any others marked with auto setting enabled when a users clicks “
Auto Set For Students” on the main setting screen, see section 7.2
Auto Set For Students.

7.1.4 Private Enrolment Notes

Private enrolment notes can be kept against each student:-

7.1.5 Displaying and Hiding the Comments Column

It is possible to switch off the comments column. By going to Setup Options and de-selecting the Comments option (see the Installing the Software section).

7.1.6 Displaying and Hiding The Day Column

It is possible to set work on a day basis by ticking the Setup Options Day tick box (see the Installing the Software section).

7.2 Auto Set For Students

Clicking “Auto Set For Students” on the setting screens allows a user to auto set all students that have been configured for auto setting.

Clicking the “Auto Set For Students” button displays a selection screen:

When this screen is displayed a list of students will be displayed that will be autoset if you clicked the AutoSet button on this window.

You could click the Maths or English or All selector to select different student for autosetting alternatively you could untick students from the list to just autoset a few students.

Students will appear in this list if:

Auto setting setting is switched on for a student’s enrolment (see the Add Student and New Maths Enrolment sections).
The Student’s Auto Setting Parameters have been set up.
The student is either Not Set, AutoSet, or Partially Set.
The student’s homework record sheet is not printed.

You can display all the students for a session and find out why they are not shown as being able to be auto set by unticking the “Hide Students That Cannot Be Autoset”.

7.3 Print All

The “Print All” button prints all the unprinted homework record sheets for the selected session’s students that are either “Set” or “Auto Set” and have not previously been printed.

Once print all starts a dialogue displays on which you can click cancel but you will have to be quick.

8 Reports

The reports that are available can be accessed by clicking on the Reports option on the left hand size of the screen:

Three report are buttons are available which are described in the following sections:-

Progress Dates
Progress Plot
Usage Summary

8.1 Progress Dates

Produces a progress report based on dates:

The report is displayed for the currently selected student. Dates are displayed automatically against modules where a student has been set work. The dates that appear will be for when the student started on a module and was last set a module. Date will only appear on the progress report if you tick the selected box. You can also enter or amend dates. Dates that are ticked as selected will be remembered. Dates that are unticked will be forgotten and re-calculated / left blank the next time the form is open. Dates can be recalculated by clicking refresh, only unticked dates are recalculated. Remarks can be added to the report by entering text in the Remarks box. The report can be printed by clicking the print button. This report is based on a design supplied on the Centre Manager’s CD. Users may find the “Progress Plot” a more useful and informative report.

8.2 Progress Plot

Clicking the “Progress Plot” button displays a dialogue

To Do – check latest online version

8.3 Usage Report

To Do – check latest online version

9 Setup

See the “Installing the Software” section or :-

When the software first starts the following screen will appear:-

To enter your licence and other option details click on the setup button on the left. The tab/buttons on the left will move around and you will see:

Click on the Options button to display the following dialogue:

You will have received separate instructions from K Lore with the licence information to enter into this screen.

Option	Description
Last Licence Ref	When you first start the software this value should be set to 1. Each time you successfully use the software this value will be updated automatically. This value is used to uniquely identify the PC on which you are running the software preventing your licence being used on more than one PC at a time.
Licence ID	You should have received separate instructions from K Lore about what information to enter into this field.
FCLUserID	You should have received separate instructions from K Lore about what information to enter into this field.
Homework Record Bottom	The information that appears here needs to be edited to update it with your contact details. If you want to add multiple lines then create a new line by adding <BR>.
Show Days	Shows or hides days on the setting screen and homework record sheet.
Show Comments	Shows or hides comments on the setting screen and homework record sheet.
User Name	Optional user name – Will be sent over the internet to where licences are checked. If you do have some problems finding your records will be easier if you fill this in.
Email Address	Optional email address – Will be sent over the internet to where licences are checked. If you do have some problems finding your records will be easier if you fill this in.

10 Programs

Click on the Programs button to display the programs screen:

The program tabs are password protected. You can update the data on the My Maths Programme or My English Programme by entering the password change. The Maths DLS V2.0 and English DLS V2.0 modules cannot be updated by you, but will be updated by a new release from K Lore.

The + and – boxes on the left can be clicked on to expand and contract the details under a module.

Click and then enter the password change.